July 2025 Community Board Meeting Agenda

July 7th, 2025

Overview

The 1st Community Board meeting conducted under updated By-laws, conducted using Robert’s Rules of Order (12th edition), held in the Havre de Grace Police Centre Conference Room. We will establish goals for the coming term and a plan to implement them.

Old Business (7:00 pm to 7:30 pm)

1. Meeting called to order at 7 pm

2. Welcome and installation of new Community Board members.

3. Review/Approve Minutes for the 22 April meeting. Minutes now being regularly posted on the Info.HOA portal for Homeowner accessibility.

4. Review/Approve Minutes for the 31 May community meeting

5. Review Annual Meeting 

   1. Do we need a larger meeting space? 

   2.  date for 2026 meeting (proposed Saturday 30 May at 11 am)

   3. Discuss ways to improve voting procedure

New Business (7:30 pm- 8:45 pm)

1. Second quarter financial status update 

   • Review 2025 at the end of the first half of the year for: 

     1. real cost vs. budget

     2. Any budget amendments needed?

     3. Begin setting parameters for ‘26 Budget

   • Collections

     1. Re-authorize Chris & Cindy as Collections team

     2. Review homeowners in arrears

     3. Vote to begin legal enforcement of collections (review new by-laws/R&R’s for new procedure) Discuss how best to communicate with homeowners in arrears to facilitate payments

2. Set Goals for 2025-26 term

   • Compliance- VP is chair, we need two board members to serve on the committee

     1. 213 Heather Way project questions

     2. Discussion of next steps in enforcement of rules and regulations

   • Management Relationship 

     1. Motion- Termination of HPS contract

     2. Motion- Accept Harford Accounting’s bid to handle AP/AR

     3. Motion- Authorize President as Property Manager

     4. Motion- Authorize Elisa as BVE web master

     5. Motion- New General Counsel Attorney

   • New Website

   • Storm water ponds 

     1. Mosquito issue

     2. Vegetation control

     3. Pipe replacement (City/BVE liability)

   • Common areas/Community Park renewal (see addendum I.)

3. Plan third/fourth quarters calendar

   • Clean up day- name committee chair

   • Second Assessment billing

   • Halloween party at Community Park- set date

   • Board Christmas Party?

4. Motions from the floor

5. Open meeting for homeowner input/concerns

Open Meeting (8:45)

1. Homeowner input/concerns

2. Date of the next meeting is Monday, 11 August at 7 pm.

3. Meeting ends promptly at 9 pm.

“May we all have a safe and enjoyable Summer 2025!,” CR

Notes

Addendum I.

$39.99 for two

8 foot slide replacement $279